Contingency Planning 101

November 05, 2012
Contingency Planning 101

In the wake of recent events, we want to take a minute to help guide you through a few key things to consider when planning your Charleston wedding. From flower arrangements to seating charts, the list of details to coordinate is long enough without additional thought to all of the “What If” scenarios. However, if there was ever a time to prepare for the unexpected, it is now.

Your wedding is one of the biggest investments of your life – not just financially, but also in the time and energy you devote to bringing your loved ones together in celebration of your special day. And just like any investment, you need to protect it.

Our team is dedicated to helping you create the occasion you’ve always envisioned at any of our historic wedding venues in Charleston. That’s why we want to make sure you’ve taken the right steps to prepare for any circumstance that might pop up when you least expect it.

Here are a few tips from the PPHG event pros that will help ensure you’re never caught without a back-up plan:

Know your contract before you sign on that dotted line, especially when it comes to cancellation policies, property fees and food & beverage clauses. Many venue rental deposits, including those for PPHG properties, are non-refundable and non-transferrable, including in the case of unfortunate circumstances, and apply only to the date specified in your contract.

A back-up plan should always be in place for every scenario. Make sure to have this conversation with your coordinator, who will be able to help you consider all of your options – from rain plans to outdoor heaters to reserve on stand- by for chilly evenings.

Purchase event insurance that will cover what you haven’t thought of – from travel delays and inclement weather to natural disasters. There are a variety of plans available with different levels of coverage at very affordable rates. While we do not endorse our plan over another, we do highly recommend event insurance be considered.

Work with reliable vendors who will help you through these situations. We are happy to recommend vendors who have established relationships with our Charleston wedding venues.

We know it may be just another detail to add on your list – but in so many ways, it is also the most important. Having a solid plan will give you peace of mind in the days leading up to your wedding, allowing you the complete freedom to enjoy this special day as it was meant to be.

For more helpful tips on contingency planning, check out this guide on